REGIONAL MUNICIPALITY OF NIAGARA
POLICE SERVICE BOARD
PUBLIC AGENDA

Thursday, June 27, 2024 at 9:30 A.m. - 10:30 A.m.

Niagara Regional Police Service - Headquarters

Community Room 1st Floor, 5700 Valley Way, Niagara Falls

To view the live-stream meeting proceedings, please visit

https://calendar.niagarapolice.ca/meetings 

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1.

CALL TO ORDER

2.

LAND ACKNOWLEDGEMENT STATEMENT

3.

DECLARATIONS OF CONFLICT/PECUNIARY INTEREST

4.

ADOPTION OF MINUTES

4.1

Minutes of the Public Board Meeting held Thursday, May 23, 2024

• That the Minutes of the Public Board Meeting held Thursday, May 23, 2024 be adopted as circulated.

5.

REPORTS FROM BOARD CHAIR

6.

REPORTS FROM THE CHIEF OF POLICE

7.

PRESENTATIONS

7.1

NRPS Finance Unit

The Service will provide a presentation on its Finance Unit, to which assigned members work in partnership with the Chief of Police, Senior Leadership and all departments of the police service to provide operational and strategic financial management excellence for effective and responsible decision making. The mission of the Finance Unit is to develop and implement effective and efficient financial planning, reporting, and accounting systems that ensure proper oversight of all expenditures and revenue collections to successfully support the operations of the Service.  

• That the presentation be received.

7.2

NRPS Video Unit

The Service will provide a presentation on its Video Unit, to which assigned members are responsible for the development of e-learning and the production of training videos specific to the Nagara Regional Police Service, and to provide technical and investigative support service-wide and at community engagements and corporate communications/media related events.  Members of the Unit also have an added commitment of time and resources to the Ontario Police Video Training Alliance (OPTVA) for the production of training videos, e-learning courses and support materials to a police audience of over 26,000 officers.

• That the presentation be received. 

8.

CONSENT AGENDA

8.1

Special Fund Acknowledgement - Ontario Association of Police Service Boards 

Joint correspondence dated June 14, 2024 from Patrick Weaver, Chair, and Lisa Darling, Executive Director, Ontario Association of Police Service Boards (OAPSB), acknowledging the Board's sponsorship in support of the OAPSB Spring Conference and Annual General Meeting held at Blue Mountain Resort from June 2-5, 2024. 

8.2

Financial Variance Overview - Period Ending March 31, 2024

Service report dated May 31, 2024 submitted in accordance with the quarterly reporting requirements set out in Board By-law 412-2024.

8.3

Quarterly Report - Overtime Activities Incurred by the Service - January 1 to March 31, 2024

Service report dated June 3, 2024 providing the Board with a five-year uniform and civilian quarterly and year-to-date overtime trend analysis for the first quarter of 2024.

8.4

Annual Report - Collection, Preservation and Control of Evidence and Property - January 1 to December 31, 2023

Service report dated June 3, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 469-2024.

8.5

Annual Report - Criminal Harassment - January 1 to December 31, 2023

Service report dated June 4, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 440-2024.

8.6

Annual Report – Hostage Rescue, Preliminary Perimeter Control and Containment, and Tactical Units - January 1 to December 31, 2023

Service report dated May 29, 2024 submitted in accordance with the annual reporting requirements set out in Board By-laws 480-2024, 492-2024 and 503-2024.

8.7

Annual Report – Internal Task Forces - January 1 to December 31, 2023

Service report dated May 17, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 450-2024.

8.8

Annual Report – Management of Police Records - January 1 to December 31, 2023

Service report dated May 31, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 516-2024.

8.9

Annual Report - Officer Note Taking - January 1 to December 31, 2023

Service report dated June 4, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 486-2024.

8.10

Annual Report – Ontario Sex Offender Registry - January1 to December 31, 2023

Service report dated May 17, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 453-2024.

8.11

Annual Report – Police Response to High-Risk Individuals - January 1 to December 31, 2023

Service report dated May 27, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 489-2024.

8.12

Annual Report - Problem Oriented Policing, Community-Based Crime Prevention and Community Patrol - January 1 to December 31, 2023

Service report dated June 4, 2024 submitted in accordance with the annual reporting requirements set out in Board By-laws 493-2024, 472-2024 and 473-2024.

8.13

Annual Report - Robbery Investigations - January 1 to December 31, 2023

Service report dated June 4, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 496-2024.

8.14

Annual Report – Search and Seizure - January 1 to December 31, 2023

Service report dated May 29, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 458-2024.

8.15

Annual Report – Sexual Assault Investigations - January 1 to December 31, 2023

Service report dated May 16, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 499-2024.

8.16

Annual Report – Use of Force – January 1 to December 31, 2023

Service report dated May 16, 2024 submitted in accordance with the annual reporting requirements set out in Board By-law 506-2024.

• That the information be received.

9.

NEW BUSINESS

9.1

Annual Report - Niagara Regional Police Service - January 1 to December 31, 2023

Service report dated June 4, 2024 requesting Board approval of the Niagara Regional Police Service 2023 Annual Report submitted in accordance with the annual reporting requirements set out in Board By-law 445-2024, and with Section 12 (1), Ontario Regulation 399/23 made under the Community Safety and Policing Act, 2019. 

• That the Board approve the Niagara Regional Police Service 2023 Annual Report, as appended;

  And further, that in accordance with subsection 12 (2) of Ontario Regulation 399/23, the Annual Report be posted on the NRPS website;

  And further, that in accordance with Section 41 of the Community Safety and Policing Act, 2019, the Board file the Annual Report with Regional Council. 

9.2

Royal Canadian Mounted Police (RCMP) International Police Peacekeeping and Police Operations Program - Memorandum of Understanding

Service report dated June 7, 2024 requesting the Board approve entering into a Memorandum of Understanding for the purpose of the Service's participation in the RCMP International Peacekeeping and Peace Operations Program (IPP), a program through which Canada deploys Canadian police officers and civilian experts to United Nations peace operations and other stabilization efforts across the world through the Canadian Police Arrangement (CPA).

• That the Board approve the Deployment of Police Officers through the International Police Peacekeeping and Peace Operations Program Memorandum of Understanding between the Niagara Regional Police Service and the Royal Canadian Mounted/Police International Peace Operations, as appended to the report;

  And further, that the Chief of Police be authorized to execute all required documentation.  

9.3

Motorola Command Central Aware - Contract Award 

Service report dated June 5, 2024 requesting the Board approve the renewal of annual maintenance and support services for the NRPS Command Central Aware System, a software application used in the Real-Time Operations Centre to tie together the Computer Aided Dispatch, Video and Mapping applications to Motorola Solutions Canada Inc.

• That the Board approve the contract award for renewal of the Service's Command Central Aware (CCA) system's annual maintenance and support services to Motorola Solutions Canada Inc. (Motorola) in the amount of $236,171.13, including HST.

9.4

Award of Formal Procurement to Lightning Equipment Sales Inc.

Service report dated May 17, 2024 requesting Board approve awarding Lightning Equipment Sales Inc. as the successful vendor of the T29-2024 bid contract for the installation of specialty equipment in Service vehicles; specific to light bars, prisoner barriers, and control boxes.

• That the Board approve awarding the contract to purchase specialty equipment installed in Service vehicles for a maximum of $400,000.00 CAD, including HST, to Lightning Equipment Sales Inc., under the formal Procurement Bid Contract T29-2024.
  

9.5

2024 Operating Budget Amendment - Training Unit

Service report dated June 5, 2024 requesting the Board approve a budget amendment to the 2024 operating budget in the amount of $385,000 to facilitate the staffing needs of the NRPS Training Unit in order to meet the training requirements of police officers as mandated under the new Community Safety and Policing Act, 2019.

• That the Board approve a 2024 operating budget amendment in the amount of $385,000.00, funded by a transfer from the Police Contingency Reserve Fund, to fund one-time expenditures related to the implementation of the Community Safety and Policing Act, 2019 (CSPA);

  And further, that the report be submitted to Regional Council for approval of the budget amendment funded by the Police Contingency Reserve Fund.

9.6

Special Fund Request - Canada Beyond the Blue Gala

Service report dated May 16, 2024 requesting the Board approve the purchase of a table for police representation at the Beyond the Blue Champions of Change Awards Gala being held in Toronto at the Palais Royale Ballroom on September 5, 2024. (Previous donation: 2023 - $1,537.50)

• That the Board approve a donation in the amount of $1,500.00 from the Special Fund for the purchase of a table at the Beyond the Blue Champions of Change Awards Gala. 

9.7

Special Fund Request - Canadian Police Memorial 'Ride to Remember'

Service report dated April 24, 2024 requesting a donation to assist with costs incurred by Service members participating in the annual Canadian Police Memorial 'Ride to Remember' while cycling from the Ontario Police College (OPC) to Parliament Hill from September 25-28, 2024, to raise funds used to maintain police memorials and to provide programming and support for families of fallen officers. (Previous donations: 2008-2012 - $500, 2013-2018 - $1,000, 2019 - $1,500; 2023 - $3,600)

• That the Board approve a donation in the amount of $6,000.00 from the Special Fund to support the participation of NRPS Members in the Canadian Police Memorial "Ride to Remember" (R2R).

9.8

Special Fund Request - National Peace Officers' Memorial 'Run to Remember' 

Service report dated June 4, 2024 requesting a donation from the Special Fund to assist with costs incurred by Service members participating in the annual National Peace Officers’ Memorial 'Run to Remember', a 460 kilometer relay starting from the Police Memorial site in Toronto and ending at the National Memorial on Parliament Hill in Ottawa, to bring about awareness of the Memorial Service and to raise funds to help maintain the Memorials and build on trust fund contributions. (Previous donations; 2014-2015 - $500; 2016 and 2018 - $1,000; 2019 - $1,500; 2023 - $2,000)

• That the Board approve a donation in the amount of $2,000.00 from the Special Fund to help offset expenses incurred for registration and accommodations by members of the Service participating in the National Peace Officers’ Memorial ‘Run to Remember’.

9.9

Special Fund Request - Regional Chair's Golf Tournament

Service report dated June 7, 2024 requesting the Board approve a donation to cover the registration of a NRPS golf foursome at the Regional Chair's Charity Golf Tournament being held August 23, 2024 at Legends on the Niagara golf course, to raise funds for contributions to various Niagara charities. (This is a first-time funding request.)  

• That the Board approve a donation in the amount of $1,700.00 from the Special Fund for the registration of a NRPS golf foursome at the Regional Chair's Charity Golf Tournament. 

9.10

Special Fund Request - Wise Girls Tee Party

Service report dated June 5, 2024 requesting the Board approve the purchase of a “Red Tee” corporate sponsorship for the Wise Girls Tee Party golf tournament being held August 12, 2024, to raise funds to various community organizations in Niagara. (Previous donation: 2023 - $1,000)

• That the Board approve a donation in the amount of $1,000.00 from the Special Fund for the purchase of a "Red Tee" sponsorship at the Wise Girls Tee Party golf tournament. 

10.

OTHER NEW BUSINESS

11.

IN CAMERA REPORTS

12.

MOTION FOR CLOSED SESSION

• That the Board move into Closed Session for consideration of confidential matters pursuant to Section 44 of the Community Safety and Policing Act, namely for subject-matter related to potential litigation, human resources matters, information supplied in confidence by the Ministry of the Solicitor General and legal matters that are subject to solicitor-client privilege.

13.

ADJOURNMENT